5 Ways to Use a VA.
For many small businesses owners they often find themselves trying to do everything that needs to be done in their business to save money and find that they run out of time for the most important thing – What They Do Best. More often than not this means that they are sitting in their office trying to keep updated with the admin or stay on top of the accounts when really they should be working ON their business not stuck working IN their business which ultimately can cost them money.
Are you sitting there asking yourself how?
Look at it this way, if in your business you charge your time out at a particular rate, why would you sit in your office doing the admin or the accounts and miss out on this potential income. By hiring a Virtual Assistant to complete these tasks while you work on what you do best, you would therefore have made an income while your admin or accounts were being completed.
So what are the 5 Top Ways to use a VA?
1. Email & Diary Management
A number of my clients have an info@ or admin@ email address that is directed through to me so I can reply to any sales enquiries, quotations & general questions or potential bookings. I respond on a daily basis and if securing a booking I am able to also enter this into my clients diary ensuring their diary is kept up to date with all his / her appointments.
2. Maintaining Websites & Blogs
Keeping up to date with writing blogs and updating websites can be rather time consuming. This is one task that can be easily outsourced to a Virtual Assistant. Depending on the client, they may prefer to email the content and leave it up to their VA to upload, tweak & format while another may require their VA to write the content for them and gain their approval before it is posted.
3. Travel Management
Need to head interstate for work? Your VA can organise everything for you from booking your flights, accommodation, transfers, web check-in and even provide your boarding pass. The day before my clients travel, I check them in for their flight and always provide them with their boarding pass and a one page travel itinerary outlining the travel each day starting with taxi pickups to the airport, flights, accommodation details and anything else they may need to know whilst in transit. My clients can then travel knowing that everything has been organised for them and they can relax and get their mind on the job ahead.
4. Newsletters / Email Broadcasts
With the developments in technology, sending newsletters and mass email broadcasts has never been easier. A Virtual Assistant can take your business cards, turn them into an electronic list and upload to one of the many e-newsletter or email broadcast programs and create specific templates for your business. This way your newsletters & email broadcasts can be sent in a matter of minutes.
5. Accounts Support
If your VA has accounts or bookkeeping experience then they may be able to assist you with chasing outstanding debts, entering invoices & purchases and even completing bank reconciliations. These are all tasks that are time consuming but are an integral part of your business.
These are just a few ways a Virtual Assistant can free up your day so start thinking about your business today and maybe a VA is the right choice for you.
